Policies and Procedures for Facility Rental

General Statement of Policy:

The Robinwood Station shall be made available under capable and responsible adult supervision:

• For West Linn residents and non – profits there is a rental fee of $20/hour. For some youth and governmental agencies there may be no fee or reduced fee. 

• For private businesses and parties residing outside West Linn there is a rental fee of $40/hour. 

Use Application Procedures:

• Use Application forms are available 

  • Rental Form on this website

  • at Robinwood Station, 3706 Cedaroak Drive, West Linn, OR 97068

  • or by contacting Randall Fastabend: 503-789-3763 or FORSfeed@gmail.com 

• No reservations will be made without completed paperwork. 

• Reservations can be made up to six months in advance. 

• Completed paper applications can be e-mailed to FORSfeed@gmail.com or dropped off at the Robinwood Station

• A decision on applications for usage will be made within 3 days. 

• Rental fees, when applicable, are due prior to Station usage. 

Availability:

• Facility is available for qualifying organizations for a maximum of four hours per day. 

• Up to two groups at a time may be allowed in the Station. For most groups we will attempt to only schedule one group per time slot. At times, it may be necessary to schedule two groups: one in the Kitchen or Board Room and one in the Garage. 

• The Station is available seven days a week for regularly scheduled meetings. 

• The hours for use are: 

  • 7:00 am to 10:00 pm Monday through Thursday 

  • 7:00 am to 11:00 pm on Friday and Saturday 

  • 7:00 am to 9:00 pm on Sunday 

Rules and Restrictions:

• Alcohol: Served with approval of the FORS Board and requires OLCC permit holder to be present for duration of event and an additional $75 fee

• Occupancy limit is: 84 people in the Garage Bay. 

• Noise: Noise from activities should not be heard outside of the facility (Please refer to West Linn City Municipal Code Ordinance 5 400 – 5 535) 

Clean up shall include the following:

• Sweep, vacuum or mop all floors if needed. 

• Remove all garbage and debris to outside dumpster and replace liners in garbage cans. 

• Clean kitchen (if utilized). Wipe counters and clean and return dishes to proper areas. 

• Remove all personal items. 

• Close all windows and doors. 

• Inspect restrooms for cleanliness, restock restroom supplies as needed ** 

• Clean outside areas for garbage or debris created by group utilization. 

• Robinwood Station is run solely by volunteers.  Please help us keep rental prices low by leaving the facility better than you found it. 

(Note: You are responsible for your group’s cleanliness.)

** Paper towels, toilet paper, garbage can liners, other supplies are located in the Kitchen cabinet under the counter closest to the Rest Room.

Failure to adhere to regulations outlined by the FORS Policy and Procedures for Room Use, will mean forfeiture of use or deposits that otherwise may have been returned to group, immediate removal from the premises and may also subject group to other charges under municipal ordinances or state law.

Law enforcement officers shall have the right to attend any function for the purpose of inspections, etc. The Chief of Police or any law enforcement officer has the right to terminate use of these facilities during any function should the participant's conduct violate any local or state laws, regulations or codes (including noise). Any deposits would be forfeited by group.

Any representative from the FORS shall have the authority to enter the premises at all times to monitor/spot check functions for compliance with policies, procedures and rules.

User(s) assume all liability during the time of use.

approved May 2012